Agenda: May 19th Board of Directors Meeting

BOARD OF DIRECTORS MEETING – ANNUAL MEETING

San Pedro – Think Cafe
302 W. 5th Street, San Pedro, CA 90731
Thursday, May 19, 2016, 10:00 A.M.

BOARD MEMBERS:
Sean Hecht, Chair; David Sloane, Vice Chair; David Thornburg, Treasurer/CFO; Kathleen Woodfield, Secretary; Cristin Mondy; Director; Gisele Fong, Director; and Michele Prichard, Director

HCBF: Ben Schirmer, Meghan Reese, and Ata Khan

LEGAL COUNSEL: Michael Jenkins, Jenkins & Hogin LLP

AGENDA

ITEM A. PUBLIC COMMENT ON NON-AGENDA ITEMS

 ITEM B. EXECUTIVE DIRECTOR REMARKS

 ITEM C. BOARD MEMBER REMARKS         

 ITEM D. GUEST PRESENTATION(S) – None

CONSENT ITEM(S)

ITEM 1. REVIEW AND APPROVAL OF MINUTES, HCBF BOARD MEETING DATED APRIL 15, 2016 (Attachment 1)

 A copy of the proposed minutes from the April 15, 2016 Board meeting is attached.

 Recommendation to Board: Approval of the minutes of the HCBF Board meeting dated 4/15/16.

 REGULAR ITEM(S)

 ITEM 2. REVIEW AND APPROVAL OF TAX RETURN, FORM 990, FOR 2015 (Attachment 2)

SUMMARY: A copy of the proposed Tax Return, Form 990, for 2015 is attached for the board’s review and discussion. The document was reviewed by HCBF’s Treasurer, David Thornburg, and HCBF’s Board Chair, Sean Hecht. A copy of the draft 990 is attached for the board’s review and discussion

Recommendation to Board: Approval of the annual 990 tax return for FY 2015.

ITEM 3. FUNDING RECOMMENDATIONS, HEALTHY HARBOR GRANT PROGRAM, ROUND 5 (Attachment 3)

SUMMARY: The Healthy Harbor Grant Program addresses environmental and community impacts from the Port of Los Angeles and Port-related operations. HCBF’s Board of Directors approved the announcement of up to $550,000 in funding for Round 5 of the competitive grant program, soliciting projects and programs that benefit the communities of Wilmington and/or San Pedro.

By the close of the application deadline HCBF received 8 applications, requesting a total of $520,459. After Staff review and evaluation, and with guidance from the Community Benefit Grants ad-hoc committee, 4 applications have been selected for a funding recommendation of $300,000.

A memo, dated May 19, 2016, re: Funding Recommendations for Round 5 of Healthy Harbor is attached.

Recommendations to Board:

  1. Approve the Staff recommendation to award 4 grants to the qualified organizations to address health impacts from Port of Los Angeles and Port-related operations, as detailed in the Staff memo dated May 19, 2016;
  2. Authorize the Executive Director to:
    1. report to the Board of Harbor Commissioners (BOHC), requesting final approval of Round 5 of the Healthy Harbor Grant Program,
    2. execute a letter to the BOHC to approve the distribution of funds in one lump sum transfer from the Port Community Mitigation Trust Fund to HCBF, and,
    3. fully execute and administer the Grant Agreements between HCBF and the approved grantees from Round 5 of the Healthy Harbor Grant Program.

 ITEM 4. REMAINING PCMTF FUNDING ALLOCATION IN 2016 (Attachment 4)

SUMMARY: As a follow-up to the discussion held at a previous board meeting, Staff will continue the discussion and will present recommendations for the allocation of the remaining funding for 2016.

A memo, dated May 19, 2016, re: Remaining PCMTF Funding Allocation in 2016 is attached.

 Recommendations to Board:

  1. Approve a plan to allocate the $800,000 in remaining grant funds for 2016;
  2. Approve that Staff either proceed with piloting a Letter of Interest, followed by the release of a RFP for the next Community Benefit grant program; or, releasing a RFP for the next Community Benefit grant program.

ITEM 5. APPOINT AD HOC BOARD COMMITTEE FOR COMMUNITY BENEFIT ROUND 4

 SUMMARY: The HCBF Board previously approved two rounds of grant funding for 2016. The first RFP was released for Round 5 of the Healthy Harbor funding in early 2016. The next round of funding will be for Round 4 of the Community Benefit funding.

Recommendation to Board: Board shall form an ad hoc committee for the purposes of working with staff on the next round of Community Benefit funding.

ITEM 6. HCBF ANNUAL MEETING – OFFICER ELECTION

SUMMARY: In accordance with the bylaws, the seven-member Board shall hold an annual meeting, to include “the appointment or election of Directors, appointment of Officers, review of the annual budget and transaction of other business”.

Recommendations to Board:

  1. Board shall consider and vote on the renewal of Board Member seat E (David Sloane) for a term of no more than two years;
  2. Board shall consider and vote on the Officers for a one-year term concluding on or about May 31, 2017: Chair, Vice Chair, Secretary and Chief Financial Officer (Treasurer)

ITEM 7. GRANT REVIEW PRESENTATION (Attachment 5)

SUMMARY: As a follow-up to the discussion held at the April 15th board meeting, Staff will continue the discussion and will present an updated, edited 2015 Port Community Mitigation Trust Fund Annual Review memo.

 A memo, dated May 19, 2016, re: 2015 Port Community Mitigation Trust Fund Annual Review is attached.

ITEM 8. CLOSED SESSION – DISCUSSION OF EXECUTIVE DIRECTOR PERFORMANCE EVALUATION

 Employee Performance Evaluation
Government Code Section 54957
Title:  Executive Director

ITEM 9. MEETING ADJOURNMENT

Next Meeting:
June 17, 2016 at 10:00 AM
Wilmington Chamber of Commerce
Wilmington, CA 90731

PUBLIC BOARD MEETINGS:

Public Input: An opportunity for the public to address the Board on Agenda items or other items germane to the business of the Board will be provided before or during consideration of the item.   Members of the public who wish to speak on any item are requested to complete a speaker card for each item they wish to address, and present the completed card(s) to the Staff. A speaker will be limited to (3) minutes to speak on public interest items.

Agendas: Agendas contain a brief description items to be considered. Where Staff recommendations are made, please note that the Board may exercise its discretion to take action on any action item, up to and including final approval.

Quorum: 4 members of the Board constitute a quorum for the transaction of business. Consent items may be approved without discussion.

Regular Meetings: The Board shall meet regularly, typically on a monthly basis (times and locations To Be Determined). Agenda is subject to revision in accordance with the Brown Act. Agendas will be available in hard copy at the meeting.

Harbor Community Benefit Foundation does not discriminate on the basis of disability and, upon request, will provide reasonable accommodation to ensure equal access to its programs, services, and activities. Sign language interpreters, assistive listening devices, and translation services may be provided. If you require special assistance to participate in this meeting, you must submit your request in writing to the above address at least one week prior to the meeting.

HCBF can be contacted at (310) 997-7116. www.hcbf.org or info@hcbf.org