Agenda: August 15 Board of Directors Meeting

Agenda
Board of Directors Regular Meeting
10:00 A.M., August 15, 2014
San Pedro Municipal Building
638 S. Beacon St., Room 452, San Pedro, CA 90731

Board Members
Sean Hecht, Chair; Michele Prichard, Vice Chair; Jesse Marquez, Secretary; Dr. Silvia Prieto, Treasurer; Peter Peyton, Director; David Sloane, Director, and Kathleen Woodfield, Director

Legal Counsel:
Michael Jenkins, Jenkins & Hogin LLP

HCBF
Mary Silverstein, Executive Director
Ata Khan, Program & Communications Manager
Meghan Reese, Program Associate

AGENDA

ITEM A. PUBLIC COMMENT ON NON-AGENDA ITEMS

ITEM B. STAFF PRESENTATIONS & EXECUTIVE DIRECTOR REMARKS

  1. Executive Director Remarks
    Recap:  “Healthy Start – Back to School Food Fest”, co-hosts HCBF & Toberman
  2. Ata Khan, Program and Communications Manage
    Study of Off-Port Land Use Impacts
  • Report to LA City Council, Trade, Commerce & Tourism Committee
  • Request for Proposals (RFP) released August 8, 2014

ITEM C. BOARD MEMBER REMARKS

ITEM D. GUEST PRESENTATIONS

Periodically, HCBF Staff invites one or more guests to make a brief (5 minute) presentation to inform the Board on the status of its HCBF funded projects or programs. 

CONSENT ITEMS

1.  REVIEW AND APPROVE MINUTES OF HCBF BOARD MEETING DATED JULY 11, 2014

RECOMMENDATION
Board resolves to approve the minutes of the HCBF Board meeting dated July 11, 2014

2.  HCBF MID-YEAR (6-MONTH) FINANCIALS AS OF JUNE 30, 2014
Prepared by NFM Solutions

RECOMMENDATION
The Board shall consider, receive, and file the reports.

REGULAR ITEMS

3. COMMUNITY BENEFIT GRANT PROGRAM, ROUND 2, 23 GRANTS TOTALING $620,000
Staff Presentation

Summary: The Community Benefit Grant Program addresses environmental and community impacts from the Port of Los Angeles and Port-related operations. On April 25, 2014 the HCBF Board approved the announcement of $550,000 in funding for Round 2 of the competitive grant program, soliciting projects and programs that benefit the communities of Wilmington and/or San Pedro.

Round 2 considered proposals from qualified applicants to address priorities stated in its 2013-2016 Strategic Plan, within three categories: 1) Beautification; 2) Environmental Education; and 3) Community Resources (youth development, career development, community safety, community gardens, recreation, and cultural resources).

By the deadline of June 27, 2014, HCBF received 63 applications, requesting a total of $2.9 Million with approximately $2.5 Million in matched funding. After Staff review and evaluation, and with guidance from the Community Benefit Grants ad-hoc committee, 23 projects and programs have been selected for a funding recommendation of $620,000. The increased funding commitment will 1) distribute funding equitably to the two communities, 2) dedicate funding to all priorities identified in the grant cycle, and 3) ensure that recommended applicants have sufficient funds to deliver their services.

RECOMMENDATION

Board Determination
The Community Benefit Grant Program is aligned with the
HCBF 2013-2016 Strategic Plan, conforms to the requirement of the TraPac MOU and the Tidelands Trust, addresses impacts from Port of Los Angeles and Port-related operations, and will benefit the Port-adjacent communities of San Pedro and Wilmington.

Board Resolution:

a)     Augment the funding for the Community Benefit Grant Program, Round 2 by $70,000, increasing the committed program funding to $620,000, to dedicate $155,000 for programs benefiting Wilmington, $154,000 for programs benefiting San Pedro, and $311,000 for programs benefiting both Port-adjacent communities;

b)     Approve the ad-hoc Grant Review Committee recommendation to award 23 grants to the qualified organizations listed below (Table A), to address impacts from Port of Los Angeles and Port-related operations, as detailed in the Staff report;

c)     Approve, in substantial form, a standardized Agreement, with exhibits, for the Community Benefit Grant Program; and authorize Staff, with the assistance of legal counsel as needed, to tailor the grant agreement exhibits for each grantee organization; and

d)     Authorize the Executive Director to 1) report to the Board of Harbor Commissioners (BOHC), requesting final approval of Round 2 of the Community Benefit Grant Program,  2) execute a joint letter with the BOHC, or its designee, to approve the distribution of funds in one lump sum transfer from the Port Community Mitigation Trust Fund to HCBF, in an amount not-to-exceed $620,000, and 3) fully execute, and administer, the Grant Agreements between HCBF and the approved grantees from Round 2 of the Community Benefit Grant Program.

TABLE A – COMMUNITY BENEFIT GRANT PROGRAM, ROUND 2, RECOMMENDED APPLICANTS

Beacon House Association of San Pedro
Cabrillo Beach Youth Sailing
Clean San Pedro
COPE Preparedness
Foundation for Marine Animal Husbandry
Friends of Banning Museum
Friends of Cabrillo Marine Aquarium
Harbor Interfaith Services
International Bird Rescue
International Trade Education Programs
Los Angeles Neighborhood Initiative
Los Angeles Waterkeeper
Pacific Battleship Center – USS Iowa
Pacific Unicomm (Clean Wilmington)
Palos Verdes Peninsula Land Conservancy
Rainbow Services
Saints Peter & Paul Poverty Program
Shakespeare by the Sea
South Bay Center for Counseling: Thrive LA
Toberman Neighborhood Center
Two Bit Circus (Fiscal Sponsor: LA Fund)
Tzu Chi Foundation
Wilmington Teen Center

4.  NEW GRANT PROGRAM:  HARBOR GREEN SCHOOLS INITIATIVE
Staff Presentation

With guidance from the Green Schools Initiative ad-hoc committee, Staff will present, for Board review and consideration, the application guide for a new competitive grant program titled “Harbor Green Schools Initiative.”

HCBF’s Board of Directors formed an ad-hoc committee to explore a grant making initiative benefitting LAUSD K-12 students, schools, and facilities in Wilmington and San Pedro. The committee offered guidance to HCBF Staff in the development of the program guidelines, to target grant dollars for the communities of Wilmington and San Pedro, and to effectively and efficiently achieve the unique needs of the schools impacted by the Port of Los Angeles and Port-related operations.

The proposed Harbor Green Schools Initiative is tailored to minimize overlap with existing grant programs, will be streamlined for school administrators, and will support projects and programs offered at LAUSD facilities in Wilmington and San Pedro. Matching funds will be encouraged to maximize the impact of the new initiative.

Staff recommends equitable funding for the benefit of the communities of Wilmington and San Pedro, in support of science, technology, engineering, arts, and math (S.T.E.A.M.) projects and programs. Through

S.T.E.A.M-based education, HCBF will pursue its approved 2013-2016 Strategic Plan priorities of youth development, environmental education, career development, and collaboration with external stakeholders, while directly addressing school needs, including but not limited to, environmental education, green technology, marine biology, beautification, greening, and extracurricular programming. Funding dedicated from the Port Community Mitigation Trust Fund will be Tidelands-trust compliant.

RECOMMENDATION
Board Resolution:

  1. Approval of the Application Guide, in substantial form, for the Harbor Green Schools Initiative pilot round, dedicated to programs benefitting LAUSD K-12 students, schools, and facilities in Wilmington and San Pedro.
  2. Authorize HCBF staff to solicit qualified applicants for the competitive program, and to announce the availability of funding in the amount of $150,000 for Wilmington and $150,000 for San Pedro, for a total of $300,000, for the pilot round, with opportunities for grants ranging from $2,500 (minimum request) to $25,000 (maximum award), applications shall be due by 4pm, Friday, September 19, 2014.

5. MEETING ADJOURNED

Next Meeting: PROPOSED DATE CHANGE
Friday, September 12, 2014

PUBLIC BOARD MEETINGS:

Public Input:  An opportunity for the public to address the Board on Agenda items or other items germane to the business of the Board will be provided before or during consideration of the item.   Members of the public who wish to speak on any item are requested to complete a speaker card for each item they wish to address, and present the completed card(s) to the Staff.  A speaker will be limited to (3) minutes to speak on public interest items.

Agendas:  Agendas contain a brief description items to be considered.  Where Staff recommendations are made, please note that the Board may exercise its discretion to take action on any action item, up to and including final approval.

Quorum:  4 members of the Board constitute a quorum for the transaction of business.  Consent items may be approved without discussion.

Regular Meetings:  The Board shall meet regularly, typically on a monthly basis (times and locations To Be Determined). Agenda is subject to revision in accordance with the Brown Act.  Agendas will be available in hard copy at the meeting. Harbor Community Benefit Foundation does not discriminate on the basis of disability and, upon request, will provide reasonable accommodation to ensure equal access to its programs, services, and activities. Sign language interpreters, assistive listening devices, and translation services may be provided. If you require special assistance to participate in this meeting, you must submit your request in writing to the above address at least one week prior to the meeting.  HCBF can be contacted at (310) 997-7116.  www.hcbf.org or info@hcbf.org

 

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