Agenda: February 19th Board of Directors Meeting

BOARD OF DIRECTORS MEETING
Wilmington Municipal Building
544
N. Avalon Blvd., Wilmington, CA 90744
Friday, February 19, 2015, 10:00 A.M.

BOARD MEMBERS:
Sean Hecht, Chair; David Sloane, Vice Chair; David Thornburg, Treasurer; Kathleen Woodfield, Secretary; Cristin Mondy; Director; Gisele Fong, Director; and Michele Prichard, Director

HCBF: Ben Schirmer, Meghan Reese, and Ata Khan
LEGAL COUNSEL: Michael Jenkins, Jenkins & Hogin LLP

AGENDA

ITEM A. PUBLIC COMMENT ON NON-­‐AGENDA ITEMS

ITEM B. EXECUTIVE DIRECTOR REMARKS

ITEM C. BOARD MEMBER REMARKS       

ITEM D. GUEST PRESENTATION(S) 

Raimi + Associates
Beth Altshuler and Tina Yuen
Land Use Study Update

CONSENT
ITEM(S)

ITEM 1. REVIEW AND APPROVAL OF MINUTES FOR HCBF BOARD MEETING DATED JANUARY 15, 2016 (Attachment 1)

A copy of the proposed minutes from the January 15, 2016 Board meeting is attached.

Recommendation to Board: Approval of the minutes of the HCBF Board meeting dated 1/15/16.

REGULAR ITEM(S)

ITEM 2. REVIEW OF FINACIALS THROUGH DECEMBER 31, 2015 (Attachment 2)

SUMMARY: A copy of the following unaudited financial reports, through December 31, 2015, are attached for the board’s review and discussion. The documents were reviewed by HCBF’s Treasurer, David Thornburg on February 1, 2016:

  1. Combined Statement of Financial Position
  2. Statement of Activities by Class
  3. Statement of Cash Flows

Recommendation to Board: Approval of the unaudited financial reports through 12/31/15.

ITEM 3. PROFESSIONAL DEVELOPMENT TRAINING, COURAGE TO LEAD (Attachment 3)

SUMMARY: Ben Schirmer, Executive Director, is requesting approval from the Board to participate in a professional development program, Courage to Lead for Nonprofit Leaders. As a previous recipient of a Durfee Foundation sabbatical, Ben has been presented with the opportunity to attend a professional development program, and the Durfee Foundation will underwrite the $4,900 cost. The attached   memo gives more information about the program and the request to attend.

Recommendations to Board:

  1. Approve the Executive Director’s attendance at the professional development program, Courage to Lead (the introductory retreat held in early February 2016) and the 13-­‐month retreat series that starts in April of 2016 and ends in April of 2017). For those dates past the end of the Executive Director’s Employment Agreement, this approval is contingent upon renewal of that Agreement.
  2. Approve reimbursing the Executive Director’s mileage to attend the Courage to Lead professional development program. For those dates past the end of the Executive Director’s Employment Agreement, this approval is contingent upon renewal of that Agreement.

ITEM 4. REVIEW AND APPROVAL OF HEALTHY HARBOR, ROUND 5, REQUEST FOR PROPOSALS (Attachment 4)

SUMMARY: The Healthy Harbor grant program is one of two programs managed by Harbor Community Benefit Foundation (HCBF) under the Port Community Mitigation Trust Fund (PCMTF). To date, the program has awarded $1,868,000 in Healthy Harbor grant funds over four rounds. It is proposed that this round of funding focus on mitigating the Port’s impact on respiratory health in San Pedro and Wilmington. Up to $550,000 in grants will be awarded, with a minimum request of $5,000 and a maximum request of $125,000 per applicant.

Staff engaged an ad-­‐hoc committee from the Board of Directors, which consisted of Sean Hecht, Chair; Kathleen Woodfield, Secretary; and Cristin Mondy, Director. The ad-­‐hoc committee reviewed the draft RFP and provided feedback.

Recommendations to Board:

  1. Board shall consider and vote on the substance of the Healthy Harbor Round 5 Request for Proposal, in substantial form.
  2. Board shall consider and vote to authorize the release of the RFP by HCBF Staff, following approval of the prior recommendation.

ITEM 5. DISCUSSION OF RECENT DEVELOPMENTS RELATING TO THE PORT OF LOS ANGELES (Attachment 5)

SUMMARY: A copy of the following are attached for the board’s review and discussion:

1. California State Controller Betty Lee’s letter to the Port of Los Angeles regarding the current state of mitigation measures related to China Shipping.
2. Los Angeles Times article, dated February 19th, 2016.

ITEM 6. APPOINT COMMITTEE TO CONDUCT EXECUTIVE DIRECTOR EVALUATION

SUMMARY: The Executive Director’s current Employment Agreement expires on June 14, 2016. Under the terms of the agreement, the agreement automatically renews for additional terms of one (1) year until either Employee or HCBF gives the other party thirty (30) days written notice of intent not to renew. The Board of Directors seeks to conduct an evaluation of the Executive Director.

Recommendation to Board: Board shall form an ad hoc committee for the purposes of conducting an evaluation of the Executive Director.

ITEM 7. CLOSED SESSION DISCUSSION OF EXECUTIVE DIRECTOR EVALUATION

Employee Performance Evaluation
Government Code Section 54957

Title: Executive Director

ITEM 8. MEETING ADJOURNMENT

Next Meeting:
March 4, 2016
San Pedro Municipal Building
638
S. Beacon Street, Room 452
San Pedro, CA 90731

PUBLIC BOARD MEETINGS:

Public Input: An opportunity for the public to address the Board on Agenda items or other items germane to the business   of the Board will be provided before or during consideration of the item. Members of the public who wish to speak on any item are requested to complete a speaker card for each item they wish to address, and present the completed card(s) to the Staff. A speaker will be limited to (3) minutes to speak on publicinterestitems.

Agendas: Agendas contain a brief description items to be considered. Where Staff recommendations are made, please note that the Board may exercise its discretion to take action on any action item, up to and including final approval.

Quorum: 4 members of the Board constitute a quorum for the transaction of business. Consent items may be approved without discussion.

Regular Meetings: The Board shall meet regularly, typically on a monthly basis (times and locations To Be Determined). Agenda is subject to revision in accordance with the Brown Act. Agendas will be available in hard copy at the meeting.

Harbor Community Benefit Foundation does not discriminate on the basis of disability and, upon request, will provide reasonable accommodation to ensure equal access to its programs, services, and activities. Sign language interpreters,