Agenda: October 10 Board of Directors Meeting

Agenda
BOARD OF DIRECTORS MEETING
Wilmington Municipal Building
544 N. Avalon Blvd., Wilmington, CA
Friday, October 10, 2014, 10:00 A.M.

Board Members
Sean Hecht, Chair; Michele Prichard, Vice Chair; Jesse Marquez, Secretary; Dr. Silvia Prieto, Treasurer; Peter Peyton, Director; David Sloane, Director, and Kathleen Woodfield, Director

Legal Counsel: Michael Jenkins, Jenkins & Hogin LLP

HCBF: Mary Silverstein, Executive Director

AGENDA

ITEM A. PUBLIC COMMENT ON NON-AGENDA ITEMS

ITEM B. STAFF PRESENTATIONS & EXECUTIVE DIRECTOR REMARKS

  1. Executive Director Remarks
  • Land Use Study RFP – Proposals under review
  • Marketing: HCBF Website facelift   https://hcbf.org/
  • Announcements: Health & Environmental Funders Network Conference on Oct 27-28
  1. Staff Remarks – Meghan Reese, Program Associate
    Harbor Schools: STEAM Initiative. Guidelines amended to clarify Tidelands nexus. Examples include exploration and study of marine, maritime or Port-related educational topics or careers. Due date extended to October 17, 2014 at 4:00 pm.
  1. Staff Report – Community Benefit Grants, Round 2, Revisions
    Three (3) of the 23 grant recommendations in the August 15, 2014 Board Action are under continuing review. These projects were not brought before the Board of Harbor Commissioners (BOHC). Staff will communicate its recent discussions with the Wilmington Teen Center, and will present a revised scope of work for LANI and Shakespeare by the Sea. New elements, through the addition of a maritime theme, “tighten up” the Tidelands nexus.

ITEM C. BOARD MEMBER REMARKS

ITEM D. GUEST PRESENTATIONS
None

CONSENT ITEMS

  1. REVIEW AND APPROVE MINUTES OF HCBF BOARD MEETING DATED August 15, 2014

RECOMMENDATION
Board resolves to approve the minutes of the HCBF Board meeting dated August 15, 2014

REGULAR ITEM

  1. HEALTHY HARBOR, ROUND 4, RECOMMENDATION TO ANNOUNCE $500,000 IN AVAILABLE FUNDS
    Staff Presentation: Meghan Reese, Program Associate

SUMMARY: Healthy Harbor is a highly competitive grant program. Designed to address health impacts attributed to Port and Port-related operations in the communities of San Pedro and Wilmington, the program’s priorities include a) diagnosis and treatment; b) medical supplies; and c) access to healthcare services, outreach, and education. In the past three funding rounds, HCBF awarded $1,350,000 in grants, with an emphasis on respiratory care. Staff recommends the announcement of $500,000 in available funds for the fourth annual round of Healthy Harbor grants, with applications due by 4pm, Friday, December 5, 2014.

RECOMMENDATION
Staff recommends the announcement of $500,000 in available funds for the fourth annual round of Healthy Harbor grants as described in the staff report on this item. Staff further recommends the formation of an ad-hoc Healthy Harbor, Round 4, Grant Review Committee, to be chaired by Dr. Silvia Prieto, to offer guidance to staff, as needed, in its review, evaluation, and funding recommendations.

Board Resolution:
A. 
Approve an allocation of PCMTF grant funds in the amount of $500,000 for HCBF’s Healthy Harbor Grant Program, soliciting projects and programs that mitigate the health impacts attributed to Port and Port-related operations in the communities of San Pedro and Wilmington;
B.  Approval of the Healthy Harbor, Round 4 Application Guide, in substantial form; and
C.  Formation of an ad-hoc committee to review submissions for Healthy Harbor, Round 4.

  1. PRESENTATION OF INTERNAL FINANCIAL REPORTS AS OF SEPTEMBER 30, 2014

Reconciled by Kathy Walsh, CPA, NFM Solutions
SUMMARY: Reviewed and approved by the Board Treasurer, Dr. Silvia Prieto, staff will present an overview of HCBF’s internal third quarter financial reports including:

  • Operating Expense Budget Summary as of Sept 30, 2014
  • Statement of Activities for Nine Months ended Sept 30, 2014
  • Projects & Programs Summary – PCMTF funded & HCBF Board Committed
  • Combined Statement of Financial Position as of Sept 30, 2014
  • Projects & Programs Expenditures with Projections through Dec. 2014
  • Combined Statement of Cash Flows as of Sept 30, 2014

RECOMMENDATION
Board to Receive and File financial reports

  1. REVIEW AND APPROVAL OF CALENDAR YEAR 2015 OPERATING BUDGET FOR HCBF
    SUMMARY: Reviewed and approved by the Board Treasurer, Dr. Silvia Prieto, staff will present an overview of actual expenditures in 2014, followed by a recommendation for its 2015 Budget, compared to the 2013-2016 Strategic Plan.

RECOMMENDATION
Board to approve and adopt the 2015 HCBF Operating Budget.

Board Resolution:
A. 
Approve and adopt the 2015 HCBF Operating Budget totaling $511,700.
B.  Authorize the Executive Director to apply budget savings, in the amount of $29,700 from the 2014 operating budget
C.  Authorize the Executive Director to a) present the 2015 annual operating budget in the amount of $511,700, to the LA Board of Harbor Commissioners (BOHC), for its concurrence; and b) execute a joint letter with the BOHC, or its designee, to approve the distribution of funds in one lump sum transfer from the Port Community Mitigation Trust Fund to HCBF, in an amount not-to-exceed $482,000 to sufficiently fund the 2015 annual operating budget.

  1. MEETING ADJOURNED

Next Meeting:

Friday, November 21, 2014

PUBLIC BOARD MEETINGS:

Public Input: An opportunity for the public to address the Board on Agenda items or other items germane to the business of the Board will be provided before or during consideration of the item.   Members of the public who wish to speak on any item are requested to complete a speaker card for each item they wish to address, and present the completed card(s) to the Staff. A speaker will be limited to (3) minutes to speak on public interest items.

Agendas: Agendas contain a brief description items to be considered. Where Staff recommendations are made, please note that the Board may exercise its discretion to take action on any action item, up to and including final approval.

Quorum: 4 members of the Board constitute a quorum for the transaction of business. Consent items may be approved without discussion.

Regular Meetings: The Board shall meet regularly, typically on a monthly basis (times and locations To Be Determined). Agenda is subject to revision in accordance with the Brown Act. Agendas will be available in hard copy at the meeting.

Harbor Community Benefit Foundation does not discriminate on the basis of disability and, upon request, will provide reasonable accommodation to ensure equal access to its programs, services, and activities. Sign language interpreters, assistive listening devices, and translation services may be provided. If you require special assistance to participate in this meeting, you must submit your request in writing to the above address at least one week prior to the meeting.

HCBF can be contacted at (310) 997-7116. www.hcbf.org or info@hcbf.org